Tag: Microsoft Excel

Add a Function to a Formula in Excel

Add a Function to a Formula in Excel




To get the benefit of an Excel function, you need to use it within a formula. You can use a function as the only operand in the formula, or you can include the function as part of a larger formula.

In “Understanding Excel Functions,” you learned that Excel has many functions and that most functions take one or more arguments, but it is often difficult to remember a function’s arguments and the order in which they appear. To make it easy to choose the function you need and to add the appropriate arguments, Excel offers the Insert Function feature.



Arrange Windows in Excel

How to Arrange Windows in Excel




You can view two or more workbooks at once by arranging the workbook windows within the main Excel window. This enables you to easily compare the contents of the workbooks. Arranging workbook windows also enables you to more easily copy or move data among workbooks. Excel offers four view modes for arranging workbook windows: Tiled, Horizontal, Vertical, and Cascade.



Hide or Freeze Rows & Columns in Excel

Hide or Freeze Rows & Columns in Excel




If you do not need to see or work with a row or column temporarily, you can make your worksheet easier to read and to navigate by hiding the row or column. Hiding a row or column is also useful if you are showing someone a worksheet that contains private or sensitive data that you do not want the person to see.

For example, if a row or column contains salary data, passwords, or Social Security numbers, you should hide the row or column to protect this data from non-permitted viewers.

Freeze Rows or Columns: As you vertically scroll a worksheet, you can keep your column labels in view by freezing the row or rows that contain the labels. This makes it easier to review and edit the existing data and to insert new data to the worksheet because you can always see the column labels.

If your worksheet also includes row labels, you can keep those labels in view as you horizontally scroll the worksheet by freezing the column or columns that contain the labels.


Creating Validation Rules in Excel

Creating Validation Rules in Excel




You can make Excel data entry more efficient by setting up data entry cells to accept only certain values. To do this, you can set up a cell with data validation criteria that specify the allowed value or values. Excel also lets you tell the user what to enter by defining an input message that appears when the user selects the cell.



Show or Hide Headings in Excel

Learn to Show or Hide Headings in Excel




Toggle Worksheet Headings On and Off: You can give yourself a bit more room to work by turning off the worksheet’s row headings, the numbers 1, 2, and so, on to the left of the worksheet, and column headings, the letters A, B, and so, on above the worksheet. If you find you have trouble reading your worksheet or building formulas with the headings turned off, you can easily turn them back on again.


Knowing the Excel Smart Tags

Knowing the Excel Smart Tags




You can make your Excel work faster and easier by taking advantage of smart tags. A smart tag is a special icon that appears when you perform certain Excel tasks, such as pasting data and using the AutoFill feature. Clicking the smart tag displays a list of options that enable you to control or modify the task you just performed.

Some smart tags appear automatically in response to certain conditions. For example, if Excel detects an inconsistent formula, it displays a smart tag to let you know.



How to Apply a Style to a Chart Element in Excel

How to Apply a Style to a Chart Element in Excel




You can reduce the time it takes to format a chart element by applying a style to that element. Excel comes with more than 40 predefined element styles, each of which is a collection of chart formatting features.

Each style includes one or more of the following formatting features: a background, which is usually either a solid color or a color gradient; an outline, which is usually a solid line with a color that matches or complements the background; and one or more special effects, such as a shadow or bevel.



Formatting Numbers in Excel

Learn to Format Numbers in Excel




Apply a Number Format: You can make your worksheet easier to read by applying a number format to your data. For example, if your worksheet includes monetary data, you can apply the Currency format to display each value with a dollar sign and two decimal places.

Excel offers ten number formats, most of which apply to numeric data. However, you can also apply the Date format to date data, the Time format to time data, and the Text format to text data.

Change the Number of Decimal Places Displayed: You can make your numeric values easier to read and interpret by adjusting the number of decimal places that Excel displays. For example, you might want to ensure that all dollar and cent values show two decimal places, while dollar-only values show no decimal places. Similarly, Excel often displays values with a large number of decimal places.

If you do not require the extra decimals. For example, if the values are simple temperatures or interest rates. You can make them easier to read by reducing the number of decimals. You can either decrease or increase the number of decimal places that Excel displays.



Apply a Workbook Theme in Excel

How to Apply a Workbook Theme in Excel





You can give your workbook a completely new look by selecting a different workbook theme. Each theme consists of the workbook’s colors, fonts, and effects. Excel offers more than 20 predefined workbook themes. To get the most out of Excel’s workbook themes, you must apply styles to your ranges, and to your charts.