Tag: Excel Worksheet

Microsoft Excel Chart Elements and Types

Microsoft Excel Chart Elements and Types



A chart is a graphic representation of spreadsheet data that uses columns, points, pie wedges, and other forms to represent numbers from a select range. As the data in the spreadsheet changes, the chart also changes to reflect the new numbers. To get the most out of charts, you need to familiarize yourself with the basic chart elements.

Category Axis: The axis (usually the X axis) that contains the category groupings.

Chart Title: The title of the chart.

Data Marker: A symbol that represents a specific data value. The symbol used depends on the chart type.

Data Series: A collection of related data values. Normally, the marker for each value in a series has the same pattern.

Data Value: A single piece of data. Also called a data point.

Gridlines: Optional horizontal and vertical extensions of the axis tick marks. These make data values easier to read.

Legend: A guide that shows the colors, patterns, and symbols used by the markers for each data series.

Plot Area: The area bounded by the category and value axes. It contains the data points and gridlines.

Value Axis: The axis (usually the Y axis) that contains the data values.

Understanding Chart Types:

Excel offers 11 different types of charts, including column charts, bar charts, line charts, and pie charts. The chart type you use depends on the type of data and how you want to present that data visually. Although you must select a particular chart type when you first construct your chart, you can quickly and easily change to a different chart type later on if you need to.

Column: A chart that, like a bar chart, compares distinct items or shows single items at distinct intervals. However, a column chart is laid out with categories along the horizontal axis and values along the vertical axis.

Line: A chart that shows how a data series changes over time. The category (X) axis usually represents a progression of even increments (such as days or months), and the series points are plotted on the value (Y) axis. Pie: A chart that shows the proportion of the whole that is contributed by each value in a single data series. The whole is represented as a circle (the “pie”), and each value is displayed as a proportional “slice” of the circle.

Bar: A chart that compares distinct items or shows single items at distinct intervals. A bar chart is laid out with categories along the vertical axis and values along the horizontal axis.

Area: A chart that shows the relative contributions over time that each data series makes to the whole picture.

Scatter or X Y Chart: A chart that shows the relationship between numeric values in two different data series. It can also plot a series of data pairs in XY coordinates.

Stock: A chart that is designed to plot stock market prices, such as a stock’s daily high, low, and closing values.

Surface: A chart that analyzes two sets of data and determines the optimum combination of the two.

Doughnut: A chart that, like a pie chart, shows the proportion of the whole that is contributed by each value in a data series. The advantage of a doughnut chart is that you can plot multiple data series.

Bubble: A chart that is similar to an XY chart, except that there are three data series, and in the third series the individual plot points are displayed as bubbles (the larger the value, the larger the bubble).

Radar: A chart that makes comparisons within a data series and between data series relative to a center point. Each category is shown with a value axis extending from the center point.

Know the Excel Worksheet Layout

Know the Excel Worksheet Layout



In Excel, a spreadsheet file is called a workbook, and each workbook consists of one or more worksheets. These worksheets are where you do most of your work in Excel, including entering your data and formulas, so you need to know the layout of a typical worksheet.

Cell: A cell is a box in which you enter your spreadsheet data.

Column: A column is a vertical line of cells. Each column has a unique letter that identifies it. For example, the leftmost column is A, and the next column is B.

Row: A row is a horizontal line of cells. Each row has a unique number that identifies it. For example, the top most row is 1, and the next row is 2.

Cell Address: Each cell has its own address, which is determined by the letter and number of the intersecting column and row. For example, the cell at the intersection of column C and row 10 has the address C10.

Mouse Pointer: Use the Excel mouse to select cells.

Range: A range is a rectangular grouping of two or more cells. The range address is given by the address of the top left cell and the address of the bottom right cell. H12:K16 is an example of a range of cells, and it refers to all of the cells selected between column H, cell 12 and column K, cell 16.

Worksheet Tab: The worksheet tab displays the worksheet name. Most workbooks contain multiple worksheets, and you use the tabs to navigate between the worksheets.

Knowing the Excel Window

Knowing the Microsoft Excel Window



The Excel Window, Now, we are going to learn the excel window parts. To get up to speed quickly with excel, it helps to understand the various elements of the excel window. These include standard window elements such as, the title bar and status bar, as well as office-specific elements such as the ribbon and the file tab.



Using the Microsoft Excel Ribbon

Knowing the Microsoft Excel Ribbon



You use Excel’s Ribbon element to access all of the program’s features and commands. The Ribbon is the horizontal strip that runs across the top of the Excel window, just below the title bar. The Ribbon is organized into various tabs, such as Home, Layout, and Insert, and each tab contains related controls, which usually include buttons, lists, and check boxes.