Tag: Excel MOOC

Using the Microsoft Excel Ribbon

Knowing the Microsoft Excel Ribbon

 

 

You use Excel’s Ribbon element to access all of the program’s features and commands. The Ribbon is the horizontal strip that runs across the top of the Excel window, just below the title bar. The Ribbon is organized into various tabs, such as Home, Layout, and Insert, and each tab contains related controls, which usually include buttons, lists, and check boxes.

 

 

Formatting Fonts in Microsoft Excel

Formatting Fonts in Microsoft Excel

 

 






Change the Font and Font Size: When you work in an Excel worksheet, you can add visual appeal to a cell or range by changing the font and font size. In this section, the term font is synonymous with typeface, and both refer to the overall look of each character. By default, Excel offers nearly 200 different fonts in a wide variety of styles. Also, the font size is measured in points, where there are roughly 72 points in an inch. In some cases, formatting a range with a larger font size can make the range text easier to read. Apply Font Effects: You can improve the look and impact of text in an Excel worksheet by applying font effects to a range. Excel’s font effects include common formatting such as bold, italic, and underline, which are available on the Ribbon for easy application. Excel also offers a dialog box tab that includes many more font effects, including special effects such as strikethrough, superscripts, and subscripts. In most cases, you should not need to apply more than one or two font effects at a time. If you use too many effects, it can make the text difficult to read. Change the Font Color: When you build an Excel worksheet, you can add visual interest to the sheet text by changing the font color. By default, each Excel workbook comes with a theme applied, and you can change the font color by applying one of the colors from the workbook’s theme. You learn more about workbook themes in other chapter. You can also select a color from Excel’s palette of standard colors, or from a custom color that you create yourself.
 

 

Add a Function to a Formula in Excel

Add a Function to a Formula in Excel

 

 

 

To get the benefit of an Excel function, you need to use it within a formula. You can use a function as the only operand in the formula, or you can include the function as part of a larger formula.

In “Understanding Excel Functions,” you learned that Excel has many functions and that most functions take one or more arguments, but it is often difficult to remember a function’s arguments and the order in which they appear. To make it easy to choose the function you need and to add the appropriate arguments, Excel offers the Insert Function feature.

 

 

Arrange Windows in Excel

How to Arrange Windows in Excel

 

 

 

You can view two or more workbooks at once by arranging the workbook windows within the main Excel window. This enables you to easily compare the contents of the workbooks. Arranging workbook windows also enables you to more easily copy or move data among workbooks. Excel offers four view modes for arranging workbook windows: Tiled, Horizontal, Vertical, and Cascade.

 

 

Hide or Freeze Rows & Columns in Excel

Hide or Freeze Rows & Columns in Excel

 

 

 

 
If you do not need to see or work with a row or column temporarily, you can make your worksheet easier to read and to navigate by hiding the row or column. Hiding a row or column is also useful if you are showing someone a worksheet that contains private or sensitive data that you do not want the person to see.

For example, if a row or column contains salary data, passwords, or Social Security numbers, you should hide the row or column to protect this data from non-permitted viewers.

Freeze Rows or Columns: As you vertically scroll a worksheet, you can keep your column labels in view by freezing the row or rows that contain the labels. This makes it easier to review and edit the existing data and to insert new data to the worksheet because you can always see the column labels.

If your worksheet also includes row labels, you can keep those labels in view as you horizontally scroll the worksheet by freezing the column or columns that contain the labels.

 

Creating Validation Rules in Excel

Creating Validation Rules in Excel

 

 

 

 
You can make Excel data entry more efficient by setting up data entry cells to accept only certain values. To do this, you can set up a cell with data validation criteria that specify the allowed value or values. Excel also lets you tell the user what to enter by defining an input message that appears when the user selects the cell.

 

 

Show or Hide Headings in Excel

Learn to Show or Hide Headings in Excel

 

 

 

Toggle Worksheet Headings On and Off: You can give yourself a bit more room to work by turning off the worksheet’s row headings, the numbers 1, 2, and so, on to the left of the worksheet, and column headings, the letters A, B, and so, on above the worksheet. If you find you have trouble reading your worksheet or building formulas with the headings turned off, you can easily turn them back on again.

 

Knowing the Excel Smart Tags

Knowing the Excel Smart Tags

 

 

 

 
You can make your Excel work faster and easier by taking advantage of smart tags. A smart tag is a special icon that appears when you perform certain Excel tasks, such as pasting data and using the AutoFill feature. Clicking the smart tag displays a list of options that enable you to control or modify the task you just performed.

Some smart tags appear automatically in response to certain conditions. For example, if Excel detects an inconsistent formula, it displays a smart tag to let you know.

 

 

How to Apply a Style to a Chart Element in Excel

How to Apply a Style to a Chart Element in Excel

 

 

 

 
You can reduce the time it takes to format a chart element by applying a style to that element. Excel comes with more than 40 predefined element styles, each of which is a collection of chart formatting features.

Each style includes one or more of the following formatting features: a background, which is usually either a solid color or a color gradient; an outline, which is usually a solid line with a color that matches or complements the background; and one or more special effects, such as a shadow or bevel.